Meet Your AI Accounting Team

Analyzing your January P&L against December and budget...

Here's your variance breakdown:

Revenue: $847K actual vs $820K budget (+3.3%)

• Main driver: Enterprise deal closed early (+$45K)

Expenses: $612K actual vs $580K budget (+5.5%)

• Marketing spend spike: $28K over budget (trade show)

• AWS costs: $12K higher (traffic surge)

Key Metrics:

• Gross Margin: 68.2% (vs 70.1% budget)

• Operating Margin: 27.8% (vs 29.3% budget)

• EBITDA: $198K (vs $210K budget)

Cash Runway: 14.2 months at current burn rate

Should I drill into any specific line item?

Found 3 anomalies worth reviewing:

High Priority:

• Software subscriptions up 45% ($8.2K) - looks like duplicate Salesforce licenses

Medium Priority:

• Travel expenses 2.3x December - check if properly allocated to departments

• Contractor payments to "TechFlow LLC" ($15K) - new vendor, no PO on file

I've flagged these for your review in the expense dashboard.

Running balance sheet analysis and reconciliation checks...

Top 5 Account Changes (Jan vs Dec):

1. Accounts Receivable +$124K (+18%)

→ Large invoices to Meridian & Apex, both current

2. Prepaid Expenses +$45K (+62%)

→ Annual software renewals booked in Jan

3. Accounts Payable -$38K (-12%)

→ Vendor payments cleared faster than usual

4. Accrued Expenses +$22K (+8%)

→ Bonus accrual catch-up from Q4

5. Deferred Revenue -$67K (-15%)

→ Revenue recognized from Dec contracts

Reconciliation complete. Found 2 items needing action:

AR Aging vs GL: Tied at $812,450

AP Aging vs GL: $2,340 variance

• Stale credit balance on Vendor #4521 ($1,890)

• Negative balance on Acme Corp ($450) - likely double payment

Recommended Actions:

• Write off stale credit (inactive vendor since 2024)

• Request refund from Acme Corp or apply to future invoice

Want me to prepare the journal entries?

I'll create that vendor credit and check for open bills to apply it against...

Found DataFlow Systems in your vendor list. Here's what I see:

Open Bills:

• Bill #DF-8834: $5,600 (Due Feb 15)

• Bill #DF-8901: $2,100 (Due Feb 28)

Credit Memo Details:

• Amount: $3,200.00

• Reason: Equipment return

• Reference: CM-2026-0089

I can apply the full $3,200 credit to Bill #DF-8834, reducing it to $2,400. Does that work?

Done! Here's the summary:

Vendor Credit Applied:

• Credit CM-2026-0089 ($3,200) applied to Bill #DF-8834

• Remaining balance on bill: $2,400

• New payment due: Feb 15

The GL impact has been recorded. Equipment Returns credited, AP reduced.

Michael (GL Close) has been notified for the month-end reconciliation.